- Feb 2023
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human.libretexts.org human.libretexts.org
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Be consistent with using initial caps or lower-case letters on the first words of list items. Use different symbols for the second levels of nested lists. For numbered lists, use lowercase letters. For bulleted lists, use bolded en dashes or empty-centered circles
Keeping an eye on the upper and lower-case letter depending on the list you're making help with telling how lists are structured.
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Use highlighting for specific, functional reasons. Avoid too much highlighting, and avoid complicated highlighting schemes.
This is very important that you should highlight something more specific as too much can cause complications.
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human.libretexts.org human.libretexts.org
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You don't want to submit perfect progress reports and then suddenly your supervisor finds out the project is behind schedule!
I think it could be possible to deliver the good news before the bad news. It can just be how the bad news is given to the supervisor. Perhaps this way can if you deliver in such a way that it may not be too much trouble, but you may still require an assistance from your supervisor.
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Even so, it is important to secure the correct form and make sure that you fill in the requested information. Usually there is a portion of the form where you are asked to tell what happened—provide the narrative of the event. You will want to double check all information before you commit it to the incident report, which is a legal document. You may have to look up the names and titles of persons also involved. You also want to make sure the date is correct, and any equipment names or room numbers are correct. Do not write what you THINK happened. Write where you were and what happened to you or what you saw. Explain what happened after the incident, as well. How did you handle it? What did you do? Also, be very clear and avoid any language that might not be understood by people outside your field.
I feel that this is a good way of making incident reports, like how you can find witnesses' sides of an incident besides police officer explaining the events that occurred during and after the incident.
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Something you may not know about is the "through" or "via" line on paper memos. In the military or in especially hierarchical companies, it may be frowned upon for a person to send an email to someone at a level above his or her direct supervisor. At such organizations, any correspondence to a person above the writer's direct supervisor must go through the supervisor. The memo must go first to the direct supervisor, indicated with a "through" or "via" line. The direct supervisor initials by his or her name to show he or she has read and approved the memo, and then sends it to the next level until it arrives at its destination. When the final recipient receives it, he or she is assured that your memo has been read and approved all the way up the chain of command.
While reading the Memo format, what I thought was that they look almost similar to how emails were formatted in the same as how letters were structured, except that there is no address needed to be placed. What I also didn't notice was what "through" or "via" meant until I read this part, so it was interesting that memos are given to supervisors or someone above you to approve what you've written based on the subject matter. It also sounds very smart.
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