To give a report of an incident is to recount how it happened. Therefore giving a narration from the start of the incident instead of trying to “fit in the pieces” would help in solving such situation or cases on time and better.

While the minutes of a meeting is a note-taking of agenda given or excluded in a meeting and should be detailed, it must be clear and concise. Only important information should be in writing, either by summarizing or a paraphrase.

A progress report should only carry details of the ongoing success in the concerned project. It should only gives facts and not promises of work to be done but actual details of work in progression.

It is important to write memos or email in the right format so that you don’t lose the interest or focus of the recipient.

Consistency in design and style of the heading throughout the document/work.

What is the house style of writing?

The alignment of the text and it’s content is not only easily visible to the writer but also the reader, enabling easy access.

For the writer, starting with the headings in a rough work isn’t mandatory. You can figure out the headings along the line and fix it in the right spot.

They help readers find exactly what it is that they’re looking for and locate necessary information in a text.

Headings are very important features of technical writing that alerts readers of upcoming topics/ subtopics, helps readers find their way through texts so they can focus on the essentials they need and skip through the ones they don’t.

What is the austere and spartan way?

As a good writer, the accuracy of information you’re producing and using the right communication statement for a documentation you’re creating must be your priorities.

What does a boiler plate mean?

Accuracy and reliability

What is a footnote?

Always point out the relevance of graphics to enable the reader understand the point to it and how it correlates with everything they’ve come across previously.

The right graphics for the right audience. Not too much, not below.

Explain the graphics to make it more understandable to the reader. As they view it, they understand it.

Using graphics where they are necessary is advisable but also trying not to be stuck on wanting to create the perfect graphical design. Keep in mind that this is a writing course and not an art course. So long as your message is being passed along to your reader clearly, then it’s alright.

Citing sources for borrowed works and words is essential so as to not be accused of stealing someone else’s work.

How do I determine the right technical level for my readers?

Graphics can be used to represent so many things ranging from objects, descriptive photographs, diagrams, tables, charts, concepts and many more to make your technical writing even better and more detailed or explanatory.

Many professional technical writing contains graphics. Putting graphics in your work doesn’t require any professionalism in the graphics art line, the Internet has provided means to create professional looking graphics easily.

Right information for the right audience. Wrong information will cause confusion.

Don’t leave your reader confused and destabilized due to an unexplained table or graph.

Lack of precision.

A table has more preciseness and details than a graph or chart but the graph or chart has a more dramatic and interesting touch to it. You get a better sense of overall trend in the graph but not the preciseness.

This might seem bulky and scare the reader away or even bore them causing them to skip through it and miss the important information in the table.

To make it easy and understandable for the reader, without them having to stress. The table should carry the details.

Tables allow fast and easy access and are also easily understandable because of its comparable features.

Graphs are really important in technical writing.

We learn more from a document when graphics are included (Gatlin, 1988)

A recent study found that readers learn faster and are better able to use the information they learn when the text includes graphics (Große,Jungmann, and Drechsler, 2015).

To stress the urgency or the seriousness.

Most people tend to ignore notices till the possible outcome or consequences for their action is stated.

Understanding the right special notice to use is very mandatory. Using the wrong notice would pass the message, there by confusing the reader and could expose them to unforeseen dangers or situations.

The four types of special notices: 1. Note 2. Warning 3. Caution 4. Danger

Warns reader of possible problems in a very accentuated manner.

Special notices highlight the vital informations crucial to amplifying the readers knowledge and help them understand what’s being read and also keep them away from causing damages to themselves and others. It’s also another important feature of technical writing.

Column headings are optional, but if used, use sentence style capitalization for both columns.

In replacement of an actual bullet if it’s not accessible to you.

What is compact list format?

List should not carry too many items as it would seemed too clustered. Instead, it can be subdivided or centralized.

Do not mix up between numbers and bulleted lists. They pose different indications.

Vertical lists are more detailed and carry more information than in-sentence lists, which only possess little information.

Using numbered list for items that should be in a particular order is better and advisable.

creating an understanding for the the reader in the right order.

Lists are essential features of proper technical writings.

Notice text must be succinct but not at the expense of clear writing.

to indicate severity or extremity.

to indicate

Avoid vague headings; they don’t specifically tell anyone anything about the heading.

So relatively moderate, limited and small?

What are schematics and how does it pertain to page design?

Lists are useful for emphasizing important points, allowing the reader to scan through the texts fast and still be well informed.

Page design signifies different things to different people but in this reading it involves the use of typography and formatting as seen in professionally designed images. It’s focus is on technical documentation which involves functional design.

What is white space?

Technical reports require specifications as most people like to read in a hurry to get to the information needed. So providing the necessary points like organization and design of graphics and many more are very essential. The label of any report is very important.

Arabic numerals?? I just realized that the numbers 0-9 are called Arabic numerals.

Duplication in reports are designed to make emphasis on important informations as readers or target audience tend to skim through reports.

• What is a graphic box?
• Should all labels for reports have a graphic box?

What does gutter mean in binding?

• Is the label for the cover different from the cover letter itself?

Reporting news related to life being at stake or a problem that requires urgent attention should be communicated clearly and not hidden or lost in the message.

Writing is an important skill not only limited to professionals only but extended to the public at large. Technical writing is properly carried out when it can: 1. Understand the reader or user of a document. 2. Identify the specific purpose and the target audience for a document. 3. It is coherent, concise and comprehensive.

What if some readers consider the fonts too large? How do I know the right font to use universally?

A business letter should possess directness, preciseness and carry details still.

but will it be as detailed or informative as it should be?

Technical writing focuses on a specific purpose and target audience with the aim to make complex information clearer and useful enabling the achievement of related goals/tasks.

The importance level of most of our day-to-day activities and our life relies mainly on strong written and oral communication skills.

A good writing must possess conciseness, accuracy and accessibility to help the reader understand and solve problems easily and efficiently.

What if after giving a clear information and expressing exactly what i intended, a reader still misunderstands or misinterprets. Will it be a fault on my end?