1. John lists out all the tasks required to build his new home, then immediately begins to draw up a blueprint without reference to any of his past notes or examples of how others built homes.

Rodney Daut - Staff5:452. Jane wants to write a nonfiction book. She decides that the first thing she'll do is collect everything she can find on the topic and store it in a folder.

Actually, reactivates the frontal lobe. So you count like starting like a hundred, 99, 98. 54:22 Retry Cancel And it starts reactivating the frontal low part of your brain. And if you really want to go, There's a strategy where you take 2 letters and try to find 4 letter words for it in your head It takes up so much cognitive resources that it pulls you away from the emotional content and they even use that with people with PTSD. 54:34 Retry Cancel To get them to They you take so much cognitive resources to do that task that you don't have time for the emotional stuff so you end up calming down

So yeah, outcomes are different than like the headings for project, you know, like. Like for writing a book, an outcome might be selling, you know, a thousand copies for a book project for having a book.

It's a good starting point. Yes, yes, yes. By the way, If you, whenever you don't know all the pieces, that's another thing you can ask people in your network. 38:32 Retry Cancel Hey, if I'm going to work on this project, what are like some things I'll need to accomplish to make that happen. 38:41 Retry Cancel People love telling you stuff like that. And so it's a great a great thing to ask. Yes, yes, yes. Okay, good. 38:47 Retry Cancel Awesome. Alright, so now the next step is let's source. So for those, for at least 2 of the chunks.

And it's because if you let if you do a small, if you do a small favor for someone, your mind thinks that maybe that person must be okay that you would help them out.

Teresa's networking is essentially for gathering ideas from peers. Yeah, and you know the thing is that's funny there's research on people asking for help. 27:52 Retry Cancel People love it when you ask them for help. And they can fulfill it. Like they don't like being asked the things they can't fulfill but if they go like you know, hey, you know, what are some web titles that you liked that you thought were really engaging and they can tell you that's easy so that people like that they feel smart they feel good that they can do that for you ask them you know something 27:59 Retry Cancel super complicated and they don't like it because they feel like they're not doing a good job for you.

Yeah, yeah. And so that's basically the whole idea of strategic capture. Figure out all the pieces and then where can you get it? 26:10 Retry Cancel Don't be self to self-reliant. We're all taught, you know, and I was taught this too, you'd be so independent, figure things out yourself. 26:19 Retry Cancel But in reality, all the greatest artists draw from others. And so if you want to be a great artist in what you're doing, you don't want to figure it out on your own. 26:26 Retry Cancel You want to collect that source material that will inspire you. That will give you yes, Gene says great artist steel, exactly. 26:35 Retry Cancel And which is true. I'm literally, I have a mentor who puts on courses and I've actually told him, oh, I took like that email you wrote and I just replaced everything with my own stuff to, you know, when people sign up like the welcome email to welcome them to the course and things like that.

Yeah, yeah. And so that's basically the whole idea of strategic capture. Figure out all the pieces and then where can you get it?

1. Headings: Create categories/milestones. 2. Sourcing: Determine what you can get from others, or assemble for each heading. 3. Next steps: Decide on a next steps. How will you get the items?

If you if you just say I want to build something with Legos you can just start collecting all sorts of massive numbers which you probably won't use but once you say it's the cathedral it's in the gothic style you know you start saying okay I means I need some grape pieces and I'm gonna need something for arches and I'm gonna need things for stained glass windows and you 10:48 Retry Cancel you start to know what you need to look for and you can go look for those things otherwise it's just a you're just collecting and you have no idea what to sift through.

First what is strategic capture? It is the practice of capturing information. 10:25 Retry Cancel For specific parts of a project. In the early stages of producing a project. You use it throughout the project, but we use it a lot in the early stages.

Yeah. It says Explain. If then so if. Then you literally you're creating a trigger for when you're going to do the behavior. 28:09 Retry Cancel So like, if I close my notes app, then I'm going to write the progress note.

So that's one way. All right. Here's the newest method I came up with. 26:44 Retry Cancel I started yesterday, which was write the note before you start your work period. 26:48 Retry Cancel So you open up a note and put like pen or progress note. 26:54 Retry Cancel And the date write the words, you know, do a do reflect and next and just leave it blank there.

when should I do it? 19:15 Retry Cancel So I can think of two situations in which it's really useful to make a progress note the last 5 minutes of a work period, 19:21 Retry Cancel which is what Tiago recommends and I recommend, 19:28 Retry Cancel or immediately after meetings, it's and just like the second one, Benjamin's I mean, he's talking about a coaching application.

And then next is what might I do next?

Reflect. What did I learn or notice? You will always have some big lessons.

So dead, which is basically what did I do

Tiago calls it a Hemingway Bridge.

And the third one you will know three strategies to help you remember to create your progress notes.

One is you will be able to answer the three progress note questions for a recent work period.

You will be able to list two great times to write a progress. No.

Now, the purpose of today's call is for you to learn how to distill your daily work into a 4:58 Retry Cancel progress note so you can maintain momentum on long term projects and even make it a habit.

So, yeah, if, if, if you have a moment where you just instead of just highlighting the highlighting, 1:06:46 Retry Cancel just capture the thoughts that are in your mind without the context and see if you go back to those thoughts, what comes out from from that.

And that one, without the context of the chapter names and everything, I just start creating my own kind of writing piece. 1:03:35 Retry Cancel I've seen people writing posts for every chapter they read just from what they have experienced through reading it. 1:03:45 Retry Cancel So again, 1:03:54 Retry Cancel depends on how engaged you want to be with the information in and how it can be easy for your future self to go through that information again.

So now I know in which chapter, what title and what is the context of corporate?

Do you have any tips how to how to do that? 46:59 Retry Cancel Is that been part of the weekly review or how would you put that in so that you don't forget about connecting the dots? 47:02 Retry Cancel MM Yeah, it could be part of a weekly review. 47:10 Retry Cancel It can be part of a daily review as well, if you depends how much information you are capturing every day. 47:14 Retry Cancel I would suggest, you know, the end of the day, maybe 5 minutes to look at what you've done, 47:23 Retry Cancel like look at the projects and see if there's anything that you like that you don't you don't want to forget.

So, yes, like think about what is the experiment and what how can I get a feedback really quickly so I can make a decision really quickly?

Right. And always decide afterwards. You can. 45:36 Retry Cancel You can never turn back. If you if you don't just move forward, you're going to stay stuck if you don't do anything about it. 45:39 Retry Cancel So, yes, like think about what is the experiment and what how can I get a feedback really quickly so I can make a decision really quickly?

So it's okay. Thank you much for putting the book in there. 45:13 Retry Cancel Yeah, it's it's all about trusting that you're you have you have what it takes to just go for it. 45:18 Retry Cancel Right. And if you don't want to, then a feedback loop can help you decide, Oh, you know what? 45:26 Retry Cancel This is not the painting that I wanted to paint. It's another painting. 45:32 Retry Cancel

And then there's less less how you say strokes to to put on. 44:40 Retry Cancel So you have to be very decisive about where you want to put that the last details of the project. 44:45 Retry Cancel And it can be kind of scary because you don't have that many possibilities. 44:51 Retry Cancel You know, you have now you know what the what the goal is now going into the convergence part of the of the project. 44:56 Retry Cancel You have to make decisions. You have to reach an end. And that's that the scary part is just going into that zone.

But the book, it's all about, you know how when you have a painting and then you have the thing is blank and it can be anything that you're painting, 44:14 Retry Cancel you can just start painting and painting. But as you work through the painting. 44:24 Retry Cancel The strokes that you put on the on the on the easel or whatever are more specific, more determined, you know, what the painting is about.

You don't want to do the whole project so that at the end it's you don't want to spend three months on this just so that it doesn't pan out.

I'm basically going into divergence mode again.

okay, I'm mean, sure, I can voyage here, I can highlight things. 37:13 Retry Cancel And but from your last I think it was the facilitator session. 37:18 Retry Cancel I'm done with session. But you made us distill our long term goals. 37:23 Retry Cancel In a way that's more actionable. That's when I really thought of this in a whole different way.

So? So I have this question about how do you deal or not in that way that you can easily find in my sites whenever I need. 8:08 Retry Cancel So what practice do you do for that? I'm struggling with taking and settling my knowledge base things. 8:21 Retry Cancel Okay. When when you titled your notes, how do you how do you think about how you're going to find it in the future? 8:30 Retry Cancel If you were going to build your own Google, how would you search for it?

What other ways as well? There are there. Does anybody have questions about our summarization about progressive summarization?

We have a takeaway at the top. We change the title and we we. 5:55 Retry Cancel We paraphrase things, we put things into words, right? 6:02 Retry Cancel We move pieces of tick of text and move in and create other categories. 6:06 Retry Cancel Put it into bullet points. We prioritize. We even delete. 6:11 Retry Cancel Right. Distilling is about deleting. And I like to think that distilling is is also making the information something that you can reuse over and over.

So all of the things that you capture, they have value.

And I like to think that capturing is a gateway to growth. 5:13 Retry Cancel So all of the things that you capture, they have value. 5:17 Retry Cancel And now creation is just another step above summarization. 5:21 Retry Cancel So we're just another step away from just making those notes our own. 5:25 Retry Cancel And this process can happen really quickly as well. So, yeah, so I will we this quickly, we learn about progressive summarization.

Right. And some of the realizations that I've had throughout the whole building as a brain is that I don't need to capture every idea. 4:12 Retry Cancel I don't need to have a clean inbox inbox here every time. 4:22 Retry Cancel All the time. Although it helps that I do it weekly, but I don't need to summarize notes all the time. 4:27 Retry Cancel I don't need to be organizing notes correctly. I just have to engage with information that I thought was useful. 4:34 Retry Cancel Right. In Chelsea's life, your second reading helps you turn like this creative germs that you couldn't otherwise than your on track. 4:42 Retry Cancel The idea is that you move towards the the the essence of what you want and still is about listening. 4:54 Retry Cancel Again, that intuition that I, I like to think about listening to what resonated and then reconnecting to that impulse from the past.

So this is how we add value to the note in Vegas, adding value every time we touch a note in, we have to touch the information.

And Tiago shares his favorite quote that he yeah, he says his favorite quote is we only know what he make what we make.

- Process Chart- https://miro.com/app/board/o9J_l10IaUU=/?invite_link_id=443240518731

And over time I've been processing this, this thought in this, in this idea. And essentially what I came up with was was this idea of move first productivity? 54:25 Retry Cancel Here's the idea. You have to honestly ask yourself 2 questions. How do you feel? 54:38 Retry Cancel And where's your energy at? Those are the only 2 questions you have to ask yourself. Where's your how do you feel? 54:46 Retry Cancel Do I feel good? Do I feel not good? Do I feel okay? Or where's my energy? 54:52 Retry Cancel You know, where does that stand? And so the idea there is that you would be able to just answer. 54:55 Retry Cancel That question as well. And so the idea is that if you can push yourself just to be honest and ask those questions, it can direct you to I I created a survey that'll direct you to be able to select, hey, what emotions am I feeling? 55:06 Retry Cancel And then it can push you into suggesting. Hey, these are really good directions. To take these are really good things that you can do that complement the way that you feel right now.

So this is chapter 2 over here.

How do I make sure I don't highlight the entire book, you know, and and I'm not doing all of this and bolding everything and highlighting everything because I don't want to miss something.

Alright, and process and so the idea there is I just kinda wanna I want to quickly, well, jeez, I just

Templates are also another tool for procrastinating if you’re not careful. Not a far distance between doing the works and spending all day creating and collecting cool templates (tools)

Trust and then template or process and once my templates or processes are in place. To trust that they're gonna guide me to cross that bridge into that singularity.

That I can set up to really help push me. To get to that end goal, which is really what's the most valuable, which is really what it's one of the things that just matters so much is not the only valuable thing.

And then the very next step is to think about, well, That's great. What are some of the milestones?

Like what is nor what is normal for you? What feels free. You know, was it that that wondering that building or is it that like that galvanizing tenacity that drive to bring things into a connection.

Getting it whittled down to the core thoughts. And so for me, the key thing that I have to lean on is It's okay to trust trust your system.

Who I am in my flow. And then there's a point that where there's a space that I have to cross In order to get to the ultimate final goal, which is to create something. 14:05 Retry Cancel That my community can can be can can grow from something for my family or my kids. Whatever that expression is, is over there. 14:18 Retry Cancel And what stands in between me and that final expression is that point of convergence is the point of actually.

I have to start trusting my templates. I have to start trusting kind of what what the guide post that I've set up for myself.

Some of us are really talented and gifted in tenacity. And some of us on the call are gifted and wondering and invention and you know just kind of the exploration process and for me I'm on the divergence side which is very natural to me. 13:20 Retry Cancel And so when I turn the page into convergence, The most important piece for me is I have got to start trusting my system.

everything is is acceptable. The the principle with divergent for me is dreaming is free.

What are the questions that you're asking yourself that guide your attention to start that type versions process and then step away from the converging process.

You can load Zoom chat .txt files into my viewer tool and filter for links https://tools.eriknewhard.com/zoom-chat-viewer

I think that was that was the key that was a key. Thing that if you took anything away From that session, it's following what resonates.

We gave you an organized approach that you can trust and that's important. 4:32 Retry Cancel I've highlighted that a few times in our conversations, trust. Is important. Without trust, you will not open your second brain.

Full of caring considerate very smart people one of the few pieces of universal advice I can give you is to just, if you really want to accelerate what you're learning and what you're, what you're doing, just share it with other people.

Like they'll actually care one fig about. And it's up, I think, I think, you know, what I consider how busy I am today, how little time I have, you know, I have a grandfather, who stored all his diaries.

That looks fantastic. So, I'm digging in for me. For sure. If I lost forward and boy future and start ending about it. 21:45 Retry Cancel I think one thing that you might have spoken recently, I want to know whether you, We do have to go. 21:58 Retry Cancel And sort of finding the best possible app process. The ones that they're using that. And we don't have to have everything in one app.

Let's do. Let's do paper and application. After that, because it's kind of getting into the weeds.

And at the date, I have a shortcut for that exclamation mark D adds the date as you can see.

Can you wrap it up, JC, please? So, here's the distillation part of this practice. 59:21 Retry Cancel I try to compose a one mind of the week. And for me, last week, it really felt like it was the beginning of the end of the year. 59:24 Retry Cancel And there were some these kind of like semi-professional, some like personal conversations that help my mindset.

Some yoga. You know, just all these little things that If I didn't take the time to go and.

I'm gonna try to ask myself and answer 3 questions. I read an information. I look at what has happened on this day in my second brain from the past.

What just happened in that past week? And my process is really simple. Just like those book notes that we just looked at.

each of these steps are important and they're sequential.

Was really doing some bottom up thinking and just immersing yourself in the material.

is it's in an abstract concept.

Code CO TE. And, so I get the pleasure of officiall

When I need that article, when I'm working on a project, when I'm getting a presentation ready, when I'm writing, you know, and adding towards a book or a newsletter. 43:04 Retry Cancel That's the point where I'll start processing my note. Distilling and doing all the stuff your bottleneck on Wednesday.

Is I look at the article. And I put in one or 2 hashtags. That connects to the article. 42:32 Retry Cancel And once I put in one or 2 hashtags, I click processed. I don't, I may not read that again.

When I'm working on a project, and I need to collect resources. I actually have a checkbox when I when I build a new project to go back to my read later rap.

The other idea is look for times that are passive. Pick the longest line at the grocery store. 44:11 Retry Cancel And let that be a time where you open up your relayer app and just scan and highlight things while you're waiting for the queue to be up.

Right, so tactics can become strategy and agility can become can also translate into anchoring.

I want to highlight the entire book. I watch a YouTube channel. Let me copy and paste that transcript into my second brain and just store it. 13:28 Retry Cancel And what happens over time is you have this big monster. That you can't unravel because it's overwhelming. 13:36 Retry Cancel And now your second brain is just another app that you are not opening. On your phone. And so the other extreme is the version of us that I don't trust.

On one extreme, we need to capture everything. Because we're not sure we have enough information. And so I'm capturing not just the highlights from our article, I'm capturing the entire article.

To block out time. And so projects have a deadline.

The error of perspective is huge

Rome they're tagged to the inbox page

thing that you think you're taking of taking care of for people who are very service 32:24 oriented I think this is very important double check those assumptions are there consequences for

all right so let's talk about the filter here it is the screen that we can get 31:07 this the other stuff the distractions out of our lists okay and the questions

lists a lot of the things that you wrote down were about business yeah exploring that a little

there's a there's things that you were doing that you didn't realize

do will I ever get to the want to do do mm relief of getting it out of your head

feelings came up as you did this

I have a feeling that not all of us are doing any of those things coming from somebody who cannot remember 4:32 the last time they actually shut down their computer so how can we try to shut 4:37 down some of these little energy suckers in our minds those little tasks that are

sometimes your computer requires you to go through the list of tasks that your computer is doing to be able to close 3:43 out of apps or things that are running in the background and sometimes when you 3:48 pull this list up you're like I had no idea that app was even up but it is taking up some part of your short-term 3:56 memory because it's just nagging in the back of your head and sometimes that's what our tasks feel like so on the Mac

To grow and to get done. So, so I think that's the key thing. Treat Pera treat projects. 10:30 Retry Cancel As that really really precious top folder where it's like, hey, This is stuff that's like super important, enticing, like, moving for me.

My experience. The key principle. To make organized work. Is, is, You almost have to have, this idea called creative neglect. 8:54 Retry Cancel Right? This idea that. I have to willingly let something Go, keep something out of my view. 9:09 Retry Cancel So that I can focus on the things that actually matter. So I can actually keep what's important in front of me. 9:18 Retry Cancel And and you know make it kind of that milestone that reminder that hey This is an anchor for you, Eddie. 9:27 Retry Cancel Go with this. This is what's important. And so I find that the organizing of Pera with projects on the top or In other words, projects really is the freshest ideas or the things that have the most momentum. 9:34 Retry Cancel To, actually get to the next phase or stage. And so in my world. I do everything I can. 9:52 Retry Cancel To follow the dopamine, right? To follow. The the thing that's like enticing and interesting and resonating.

So you could, for example, have the headline of tasks or project goal. And if you use the table of contents, you'd see in the sidebar that'll kind of pop out and you can make it dis disappear or display. 1:45:11 Retry Cancel That's a good idea. 1:45:23 Retry Cancel You would see these headers to kind of quickly navigate to like the goal. The tasks. I still feel like I would really want to try to put a table in that dock. 1:45:24 Retry Cancel And here's why for me a task. Always has a date because a task without a date is a wish.

I ask chat GPT when I'm trying to figure out stuff. Now granted, there's a lot of pros and cons to I get all of the narrative and all of those things, but.

And what I'm wondering is do you have a list anywhere where you just list out like on one piece of paper whether it's you know a piece of paper or it's like a note in Emacs where you list out the 10 projects, the 10 goals, whatever you want to call them. 1:24:12 Retry Cancel I call them projects, we call them projects, you might call them goals, you might call them outputs, 10 videos. 1:24:27 Retry Cancel Do you have anywhere listed those 10 things and then a way for you to be able to see easily where each of those things is along its pipeline of workflow that you described because what it occurs to me is you're mentioning these is that It's a lot of stuff to track.

Just by changing the word to archives. I was kind of tricking myself into, you know, maybe I should label it as inbox rather than archives and my brain will process it in a different manner, but I'll feel more scattered if anything.

That way. But as an add-on to this, when I put it into the notes app, I also OCR it. 1:06:26 Retry Cancel So I use screenshots to screenshot pro to do this, but I can select the picture and the text comes off as like a copy and I can paste that with it and the reason I mentioned that is because iPhone can search text and photos most apps I haven't found many desktop apps that can do that just built in you need to have like text associated with it or OCR it and turn it into like a

point with one of the more recent iPhone updates you can search for text across screenshots.

I set up an automation so that when I take a screenshot, it's sent to another location. 1:04:45 Retry Cancel And actually, I'm happy to share this and folks are interested, but I'm using the accessibility features that are on Apple iOS like OS so that I can double tap on the back of my phone and that triggers the action. 1:04:51 Retry Cancel So there are accessible actions for folks who just like to do different things with the phone. And now that's also available inside of shortcuts inside of Apple. 1:05:04 Retry Cancel So it's just a kind of a native thing that you can do now. It used to be you had to use the accessibility feature. 1:05:11 Retry Cancel And so when I tapped it, it brings up a little dialogue box that I can put in a little caption for it and then it sends it to reader for me because I have it emailing. 1:05:19 Retry Cancel Read Wise reader descended there. Now that is sort of my really important nuggets of things I capture that I like want to take action on.

And that's the kind of thing that comes up when I do a weekly review. Like, what did I watch last week? 42:08 Retry Cancel What did I read? What kind of things that I interact with content wise. So I think perhaps adding it to a weekly review or some other kind of review periodic review cadence would help surface and remind you of what you read.

But if it's something where I just want to make sure I don't lose this like valuable thoughts or highlights that I took, then I put that into my like weekly review process.

I would say there's definitely a learning curve in the sense that if you haven't used bi-directional linking tools before, whether it's something like Rome research or obsidian, this concept of kind of consistently linking to different concepts and topics can be more trouble than it's worth in the beginning if your goal is to get started with your project quickly.

One notes I think that notion is probably overblown for what you would like to do from the sense that if you're looking for like specific themes and categories that you've identified you want your course to be about, then it's going to be simpler to put into place with something that's not bi-directional linking. 34:44 Retry Cancel If you're looking for the data that you've gathered from the transcripts to be able to surface the ideas and categories, then bi-directional linking might be extremely helpful because then you can see, for example, depending on what your particular area of expertise is if someone's saying a keyword over and over again in different transcripts across different sessions, you might think, well, this might be something that make a 35:08 Retry Cancel course about because people are always talking about this. In sessions that I think a bi-directional tool would be very helpful.

Yeah. Well, we'll see once I, once I, institute my review process, which is sorely lacking.

I use scrolling screen capture. There's a couple of different apps that you can do for that. 28:09 Retry Cancel I like clean shot pro but snag it is one too. So like if you have an email in front of your screen you can scroll if it's a longer email and capture that and put that inside of your notion database. 28:13 Retry Cancel I would use an OCR tool to get the text. So I have the picture and the text.

Articles, YouTube's, emails. I can duck that into the Read Wise reader and then later curate that for things that I want to keep. 7:50 Retry Cancel Then the question is, again, what do I want to keep? I'll forward that on to note plan, my note taking system, and file it away there. 8:00 Retry Cancel Under the pair of categories. Which leads me to my question. If I'm happy with Reader. 8:09 Retry Cancel And no plan, why would I want to consider using notion or obsidian? 8:16 Retry Cancel Okay. 8:26 Retry Cancel You wouldn't necessarily. And that's so one of the things that I should open with is that as I mentioned, I'm a tool person, like I enjoy working in dabbling with tools.

So I would like you to remove any projects that are not actionable from your project list. And put it in another note that says dreams or goals or future.

So we want to allow that your projects, your areas and your resources to evolve. 30:10 Retry Cancel As your needs and priorities change. So this is flexible. And helps you stay creative because you can always draw from the past in this way.

Away so that it doesn't interfere with your work. You don't want to be exposed to all of the options at the same time because that's where the overwhelm comes from, right?

And organize this information, but based on the level of action ability. So. Projects are always first in this in this kind of world.

create an archive folder, movie relevant files, and think of project first.

Yeah, same for status and same for 12 questions.

This is so many software, including Rome, have a set of, templates that you can kind of trigger, and so I have a bunch that I've made and used and abandoned over time.

I think the biggest value of the SAB is a set of processes and candidly a set of out way of thinking.

really have my specific answers and then what I've realized is the value of the course is really in the other people that are taking it.

Go back to or record or take notes around. Typically are those Wednesday, Wednesday live sessions and they're typically around one specific area.

This is, you know, the, modern day equivalent, the icloud drive. And so I have my There is in my further down my projects and my resources here I really live and work in breed areas.

That I use so A one is priority this is Maybe contrary to a catechism around BSAB.

A few quick thoughts on the things that you presented. The challenge of how to link old stuff with new stuff, old stuff with current stuff. 5:12 Retry Cancel From my perspective is the challenge of the second brain. Like how do you recall in a fast efficient way of things that you've been? 5:21

None of us are experts in your specific situation. And so, your specific question, you may find expertise in the room and in the circle and all those kinds of things.

Yes, I've created maybe 20 Google accounts and I have all managed to my password manager

You can see ones you recently closed. And then the air is grouping. So let's say I want all my these extension ones together.

I know them to archive. So usually I will, if I take a screenshot, I'm using it right away, whether it's pasting it in a community chat or in my second brain like taking notes.

And what you could do is say you have different types of extensions used at different times. You could set up groups.

These are all the options and I have it set up so It's automatically. It's sort of organized by month.