In addition, the results imply that there is a lack of awareness about the importance of metadata among the scientific community –at least in practice– which is a serious problem as their involvement is quite crucial in dealing with problems regarding data management.

Less than half (45%) of the respondents are satisfied with their ability to integrate data from disparate sources to address research questions

Reasons for not making data electronically available. Regarding their attitudes towards data sharing, most of the respondents (85%) are interested in using other researchers' datasets, if those datasets are easily accessible. Of course, since only half of the respondents report that they make some of their data available to others and only about a third of them (36%) report their data is easily accessible, there is a major gap evident between desire and current possibility. Seventy-eight percent of the respondents said they are willing to place at least some their data into a central data repository with no restrictions. Data repositories need to make accommodations for varying levels of security or access restrictions. When asked whether they were willing to place all of their data into a central data repository with no restrictions, 41% of the respondents were not willing to place all of their data. Nearly two thirds of the respondents (65%) reported that they would be more likely to make their data available if they could place conditions on access. Less than half (45%) of the respondents are satisfied with their ability to integrate data from disparate sources to address research questions, yet 81% of them are willing to share data across a broad group of researchers who use data in different ways. Along with the ability to place some restrictions on sharing for some of their data, the most important condition for sharing their data is to receive proper citation credit when others use their data. For 92% of the respondents, it is important that their data are cited when used by other researchers. Eighty-six percent of survey respondents also noted that it is appropriate to create new datasets from shared data. Most likely, this response relates directly to the overwhelming response for citing other researchers' data. The breakdown of this section is presented in Table 13.

Data sharing practices. Only about a third (36%) of the respondents agree that others can access their data easily, although three-quarters share their data with others (see Table 11). This shows there is a willingness to share data, but it is difficult to achieve or is done only on request.

Nearly one third of the respondents chose not to answer whether they make their data available to others. Of those who did respond, 46% reported they do not make their data electronically available to others. Almost as many reported that at least some of their data are available somehow, either on their organization's website, their own website, a national network, a global network, a personal website, or other (see Table 10). The high percentage of non-respondents to this question most likely indicates that data sharing is even lower than the numbers indicate. Furthermore, the less than 6% of scientists who are making “All” of their data available via some mechanism, tends to re-enforce the lack of data sharing within the communities surveyed.

Adding descriptive metadata to datasets helps makes the dataset more accessible by others and into the future. Respondents were asked to indicate all metadata standards they currently use to describe their data. More than half of the respondents (56%) reported that they did not use any metadata standard and about 22% of respondents indicated they used their own lab metadata standard. This could be interpreted that over 78% of survey respondents either use no metadata or a local home grown metadata approach.

Data reuse. Respondents were asked to indicate whether they have the sole responsibility for approving access to their data. Of those who answered this question, 43% (n=545) have the sole responsibility for all their datasets, 37% (n=466) have for some of their datasets, and 21% (n=266) do not have the sole responsibility.

Policies and procedures sometimes serve as an active rather than passive barrier to data sharing. Campbell et al. (2003) reported that government agencies often have strict policies about secrecy for some publicly funded research. In a survey of 79 technology transfer officers in American universities, 93% reported that their institution had a formal policy that required researchers to file an invention disclosure before seeking to commercialize research results. About one-half of the participants reported institutional policies that prohibited the dissemination of biomaterials without a material transfer agreement, which have become so complex and demanding that they inhibit sharing [15].

data practices of researchers – data accessibility, discovery, re-use, preservation and, particularly, data sharing

The Data Life Cycle: An Overview The data life cycle has eight components: Plan : description of the data that will be compiled, and how the data will be managed and made accessible throughout its lifetime Collect : observations are made either by hand or with sensors or other instruments and the data are placed a into digital form Assure : the quality of the data are assured through checks and inspections Describe : data are accurately and thoroughly described using the appropriate metadata standards Preserve : data are submitted to an appropriate long-term archive (i.e. data center ) Discover : potentially useful data are located and obtained, along with the relevant information about the data ( metadata ) Integrate : data from disparate sources are combined to form one homogeneous set of data that can be readily analyzed Analyze : data are analyzed

collect -> analyze -> publish

ask someone -> receive data in email -> analyze -> cite -> publish -> tenure

Data represent important products of the scientific enterprise that are, in many cases, of equivalent or greater value than the publications that are originally derived from the research process. For example, addressing many of the grand challenge scientific questions increasingly requires collaborative research and the reuse , integration, and synthesis of data.

Journals and sponsors want you to share your data

An effective data management program would enable a user 20 years or longer in the future to discover , access , understand, and use particular data [ 3 ]. This primer summarizes the elements of a data management program that would satisfy this 20-year rule and are necessary to prevent data entropy .

A key component of data management is the comprehensive description of the data and contextual information that future researchers need to understand and use the data. This description is particularly important because the natural tendency is for the information content of a data set or database to undergo entropy over time (i.e. data entropy ), ultimately becoming meaningless to scientists and others [ 2 ].

data entropy Normal degradation in information content associated with data and metadata over time (paraphrased from [ 2 ]).

Although data management plans may differ in format and content, several basic elements are central to managing data effectively.

By documenting your data and recommending appropriate ways to cite your data, you can be sure to get credit for your data products and their use

This primer describes a few fundamental data management practices that will enable you to develop a data management plan, as well as how to effectively create, organize, manage, describe, preserve and share data

The goal of data management is to produce self-describing data sets. If you give your data to a scientist or colleague who has not been involved with your project, will they be able to make sense of it? Will they be able to use it effectively and properly?

One respondent noted that NSF doesn't have an enforcement policy. This is presumably true of other mandate sources as well, and brings up the related and perhaps more significant problem that mandates are not always (if they are ever) accompanied by the funding required to satisfy them. Another respondent wrote that funding agencies expect universities to contribute to long-term data storage.

Data management activities, grouped. The data management activities mentioned by the survey can be grouped into five broader categories: "storage" (comprising backup or archival data storage, identifying appropriate data repositories, day-to-day data storage, and interacting with data repositories); "more information" (comprising obtaining more information about curation best practices and identifying appropriate data registries and search portals); "metadata" (comprising assigning permanent identifiers to data, creating and publishing descriptions of data, and capturing computational provenance); "funding" (identifying funding sources for curation support); and "planning" (creating data management plans at proposal time). When the survey results are thus categorized, the dominance of storage is clear, with over 80% of respondents requesting some type of storage-related help. (This number may also reflect a general equating of curation with storage on the part of respondents.) Slightly fewer than 50% of respondents requested help related to metadata, a result explored in more detail below.

Locally and/or externally focused departments. These departments look almost exclusively to external repositories or locally-provided solutions. To the extent these solutions suffice, the departments may need little help from campus.

Data management activities, grouped. The data management activities mentioned by the survey can be grouped into five broader categories: "storage" (comprising backup or archival data storage, identifying appropriate data repositories, day-to-day data storage, and interacting with data repositories); "more information" (comprising obtaining more information about curation best practices and identifying appropriate data registries and search portals); "metadata" (comprising assigning permanent identifiers to data, creating and publishing descriptions of data, and capturing computational provenance); "funding" (identifying funding sources for curation support); and "planning" (creating data management plans at proposal time). When the survey results are thus categorized, the dominance of storage is clear, with over 80% of respondents requesting some type of storage-related help. (This number may also reflect a general equating of curation with storage on the part of respondents.) Slightly fewer than 50% of respondents requested help related to metadata, a result explored in more detail below.

Distribution of departments with respect to responsibility spheres. Ignoring the "Myself" choice, consider clustering the parties potentially responsible for curation mentioned in the survey into three "responsibility spheres": "local" (comprising lab manager, lab research staff, and department); "campus" (comprising campus library and campus IT); and "external" (comprising external data repository, external research partner, funding agency, and the UC Curation Center). Departments can then be positioned on a tri-plot of these responsibility spheres, according to the average of their respondents' answers. For example, all responses from FeministStds (Feminist Studies) were in the campus sphere, and thus it is positioned directly at that vertex. If a vertex represents a 100% share of responsibility, then the dashed line opposite a vertex represents a reduction of that share to 20%. For example, only 20% of ECE's (Electrical and Computer Engineering's) responses were in the campus sphere, while the remaining 80% of responses were evenly split between the local and external spheres, and thus it is positioned at the 20% line opposite the campus sphere and midway between the local and external spheres. Such a plot reveals that departments exhibit different characteristics with respect to curatorial responsibility, and look to different types of curation solutions.

In the course of your research or teaching, do you produce digital data that merits curation? 225 of 292 (77%) of respondents answered "yes" to this first question, which corresponds to 25% of the estimated population of 900 faculty and researchers who received the survey.

Responsibility, myself versus others. It may appear that responses to the question of responsibility are bifurcated between "Myself" and all other parties combined. However, respondents who identified themselves as being responsible were more likely than not to identify additional parties that share that responsibility. Thus, curatorial responsibility is seen as a collaborative effort. (The "Nobody" category is a slight misnomer here as it also includes non-responses to this question.)

Awareness of data and commitment to its preservation are two key preconditions for successful data curation.

Which parties do you believe have primary responsibility for the curation of your data? Almost all respondents identified themselves as being personally responsible.

Availability of the raw survey data is subject to the approval of the UCSB Human Subjects Committee.

Survey design The survey was intended to capture as broad and complete a view of data production activities and curation concerns on campus as possible, at the expense of gaining more in-depth knowledge.

Researchers may be underestimating the need for help using archival storage systems and dealing with attendant metadata issues.

Researchers view curation as a collaborative activity and collective responsibility.

To summarize the survey's findings: Curation of digital data is a concern for a significant proportion of UCSB faculty and researchers. Curation of digital data is a concern for almost every department and unit on campus. Researchers almost universally view themselves as personally responsible for the curation of their data. Researchers view curation as a collaborative activity and collective responsibility. Departments have different curation requirements, and therefore may require different amounts and types of campus support. Researchers desire help with all data management activities related to curation, predominantly storage. Researchers may be underestimating the need for help using archival storage systems and dealing with attendant metadata issues. There are many sources of curation mandates, and researchers are increasingly under mandate to curate their data. Researchers under curation mandate are more likely to collaborate with other parties in curating their data, including with their local labs and departments. Researchers under curation mandate request more help with all curation-related activities; put another way, curation mandates are an effective means of raising curation awareness. The survey reflects the concerns of a broad cross-section of campus.

In 2012 the Data Curation @ UCSB Project surveyed UCSB campus faculty and researchers on the subject of data curation, with the goals of 1) better understanding the scope of the digital curation problem and the curation services that are needed, and 2) characterizing the role that the UCSB Library might play in supporting curation of campus research outputs.