Reply to @Edmund https://forum.zettelkasten.de/discussion/comment/21907/#Comment_21907

Doto's book is the best and tightest yet for explaining both how to implement a Luhmann-artig zettelkasten as well as why along with the affordances certain elements provide. He does a particularly good job of providing clear and straightforward definitions which have a muddy nature in some of the online spaces, which tends to cause issues for people new to the practice. Sadly, for me, there isn't much new insight due to the amount of experience and research I bring to the enterprise.

I do like that Doto puts at least some emphasis on why one might want to use alphanumerics even in digital spaces, an idea which has broadly been sidelined in most contexts for lack of experience or concrete affordances for why one might do it.

The other area he addresses, which most elide and the balance gloss over at best, is that of the discussion of using the zettelkasten for output. Though he touches on some particular methods and scaffolding, most of it is limited to suggestions based on his own experience rather than a broader set of structures and practices. This is probably the biggest area for potential expansion and examples I'd like to see, especially as I'm reading through Eustace Miles' How to Prepare Essays, Lectures, Articles, Books, Speeches and Letters, with Hints on Writing for the Press (London: Rivingtons, 1905).

I could have had some more material in chapter 3 which has some fascinating, but still evolving work. Ideas like interstitial journaling and some of the related productivity methods are interesting, but Doto only barely scratches the surface on some of these techniques and methods which go beyond the traditional "zettelkasten space", but which certainly fall in his broader framing of "system for writing" promise.

Doto's "triangle of creativity", a discussion of proximal feedback, has close parallels of Adler and Hutchins' idea of "The Great Conversation" (1952), which many are likely to miss.

For those who missed out, Dan Allosso has posted video from the sessions at https://lifelonglearn.substack.com/ Sadly missing, unless you're in the book club, are some generally lively side chat discussions as the primary video discussion was proceeding. The sessions had a breadth of experiences from the new to the old hands as well as from students to teachers and everywhere in between.

How I Use CLOGs to Organize My Writing Files by [[Bob Doto]]

The DIY way I organise my life by [[struthless]]

shiny new thing syndrome [2:01]

meh...

Value of knowledge in a zettelkasten as a function of reference(use/look up) frequency; links to other ideas; ease of recall without needing to look up (also a measure of usefulness); others?

Define terms and create a mathematical equation of stocks and flows around this system of information. Maybe "knowledge complexity" or "information optimization"? see: https://hypothes.is/a/zejn0oscEe-zsjMPhgjL_Q

takes into account the value of information from the perspective of a particular observer<br /> relative information value

cross-reference: Umberto Eco on no piece of information is superior: https://hypothes.is/a/jqug2tNlEeyg2JfEczmepw

Inspired by idea in https://hypothes.is/a/CdoMUJCYEe-VlxtqIFX4qA

inspired by, but definitely not take from as not in evidence

Many people have "daily notes" and "project notes" in what they consider to be their zettelkasten workflow. These can be thought of as subcategories of reference notes (aka literature notes, bibliographic notes). The references in these cases are simply different sorts of material than one would traditionally include in this category. Instead of indexing the ideas within a book or journal article, you're indexing what happened to you on a particular day (daily notes) or indexing ideas or progress on a particular project (project notes). Because they're different enough in type and form, you might keep them in their own "departments" (aka folders) within your system just the same way that with enough material one might break out their reference notes to separate books from newspapers, journal articles, or lectures.

In general form and function they're all broadly serving the same functionality and acting as a ratchet and pawl on the information that is being collected. They capture context; they serve as reminder. The fact that some may be used less or referred to less frequently doesn't make them necessarily less important

"You can see I have quite a lot notes I have to make."

This is a difference in mentality between Ryan Holiday and me (as well as Muhammed Ali Kilic)

@M.AKilic50

Our mentality (inspired by GTD and other standard productivity stuff, mostly Flow) is to avoid creating homework.

You don't HAVE to make notes on something. You select what you deem valuable and are interested in working with at the moment.

Because of the marginal gains effect I wrote about earlier, it doesn't matter if you don't make a lot of notes. Besides, you can always return later--especially with a proper bib card and potentially a custom index/ToC for a book.

A Zettelkasten is the lazy man's path to excellence.

(this is an ironic statement of mine because a Zettelkasten asks a lot of work over time. However, it doesn't have to be on a day to day basis. Plus you work only on what you want, hence it doesn't require that much discipline.)

I really don't like this David Allen quote which is often seen in these spaces. It's usually used by people who haven't spent any time training their memory.

I'll give BD the benefit of the doubt that the entirety of this PKM paragraph is sidelining the "PKM scene" altogether.

Miles touches on the interplay of knowledge written down on index cards and the knowledge which is kept only in one's mind. Some practitioners in the space from 2013-2024 seem to imply that they're writing almost everything out in far deeper detail than Miles would indicate. In his incarnation, much of the knowledge might be more quickly indicated by a short sentence or heading which the brain can associate to longer explanations.

This sort of indexing is akin to some of the method potentially seen in Marshall Mathers' zettelkasten.

I'm creating a tag here for "card index for productivity" to track the idea of productivity in writing which I'm specifically using separately from the tag "card index as productivity system" which is used to describe their use for project tracking systems in systems like GTD, Memindex, etc.

What work exactly does Miles include in his description of preparation of a 30,000 word book in two hours?

He specifically excludes dictation. He does include selection of ideas and arrangement. He also says it includes "collection", but I'm supposing that he's taking a larger tranche of cards from a possibly massive collection and collecting only those he needs right now? Certainly the reading, thinking, and collecting work can't be included in this two hours of work.

Does he have a better definition of what he means by collection?

Dictation from index cards can be done quickly for drafting one's writing to improve the efficiency of composing and writing essays.

This is essentially the sort of advice which Nabokov used in his writing work in combination with his wife Vera.

Eustace Miles suggests the use of "special marks on cards" (annotations) in the top left corners, though he doesn't provide specific examples of how they might be used in practice. He does mention "The Abbreviations and Marks need be clear only to the Writer [sic] himself. They save ever so much time."

• "X": As contrasted with—
• "Q": Quotation
• Black triangle in corner: important
• Arrow pointing to corner of card: As compared with
• Angled parallel lines in the bottom right corner of card: End of Paragraph (or Chapter).
• Arrow pointing to the corner of card with hash mark: Connecting Link between two Sentences or Paragraphs, etc.
• Upside down V (or caret): An omission, e.g. to be filled in afterwards
• ?: A doubtful point

He's repeating (and thus emphasizing) the admonition that a card system is not expensive, particularly in relation to the savings in time and effort.

Using a card system, particularly while travelling, can help to more efficiently use one's time in preventing idleness while travelling and waiting.

Basic Typing: Machine Operation. 16 mm. Vol. MN-1512b, 1943. https://www.youtube.com/watch?v=b-REJEArnjE.

Type pacer timestamp 4:12

"Your head is the most important part of your typing." - Lenore Fenton

"Your typewriter does exactly what you make it do, but it does no more" - Lenore Fenton <br /> This is very similar to quotes about computer programs at the end of the 20th century too.

The touch characteristics for the manual, the noiseless, and the electric are all slightly different.

Asking my own zettelkasten this question: (responses in no particular order as individual affordances are sure to vary in usefulness by user; some framed as problems while others are framed as affordances, the difference should hopefully be clear to most):

• information overload
• mitigating time loss and context collapse in regularly interrupted work
  • Acts as a ratchet and pawl for thinking work
• tool for thought, and a particularly inexpensive one
• a catalytic surface for thought - see creativity
• removal of cognitive bias by allowing direct juxtaposition of ideas
• "a plan for life and not just a book"
• creativity acceleration
• artificial memory storage/improved memory
  • spaced repetition tool
• improved search by indexing ideas over time
• Clarity/specificity: it's a reminder to be specific about what you're thinking
• a system for marshalling resources (collecting)
• new context creation through context shifting and/or erasure
• "slow burn" productivity
• focusing attention
• fun
• serendipity generation
• attempting to look cool by doing what the cool kids are doing (this usually results in failure modes however)
  • related: fear of missing out (FOMO)

https://www.ebay.com/itm/156425307066

Remington Rand leather portable card index notebook case with slots for a variety of functionalities: - 1-31 for days of month - Alphabetic categorization A-Z - Months (Jan-Dec) - Miscellaneous

"I can't lose the days." is a tremendous philosophy.

Zettelkasten is a method for creating "slow productivity" against a sea of information overload

Some of the framing goes back to using the card index as a means of overcoming the eternal problem of "information overload" [see A. Blair, Yale University Press, 2010]. I ran into an example the other day in David Blight's DeVane Lectures at Yale in which he simultaneously shrugged at the problem while talking about (perhaps unknown to him) the actual remedy: https://boffosocko.com/2024/09/16/paul-conkins-zettelkasten-advice/

It's also seen in Luhmann claiming he only worked on things he found easy/fun. The secret is that while you're doing this, your zettelkasten is functioning as a pawl against the ratchet of ideas so that as you proceed, you don't lose your place in your train of thought (folgezettel) even if it's months since you thought of something last. This allows you to always be building something of interest to you even (especially) if the pace is slow and you don't know where you're going as you proceed. It's definitely a form of advanced productivity, but not in the sort of "give-me-results-right-now" way that most have come to expect in a post-Industrial Revolution world. This distinction is what is usually lost on those coming from a productivity first perspective and causes friction because it's not the sort of productivity they've come to expect.

In reply to writingslowly and Bob Doto at https://discord.com/channels/992400632390615070/992400632776507447/1285175583877103749<br /> Conversation/context not for direct attribution

( ~36:32)

caffeine is an adenosine antagonist which reduces fatigue and lethargy (verbatim copy of Muhammed's annotation)

It will temporarily park receptors for the sleep inducing neurochemical of adenosine. Kind of making those receptors sleep themselves. Which reduces if not eliminated the influence of that chemical for a while.

( ~26:00)

What if you drink caffeine during tasks you don't like, will you then come to like said task because of the associated dopamine? Just like caffeine can make you like a mug...

Recommended to take caffeine about 30 minutes before you want peak performance (effects start 5 minutes beforehand). Peak performance ends after roughly 60 minutes, but effects stay in the system for far longer.

Conditions are not high blood glucose levels and not a very full stomach. Also assumes to drink an entire caffeinated drink in a short period of time.

(~18:00)

Because of effects related to caffeine and sleep, maybe recommended to do the most mentally or physically intensive tasks earlier in the day depending on sleep schedule.

Macey Filing Appliances 1906<br /> Catalogue No. 4206<br /> The Macey Co.<br /> https://archive.org/details/macey-filing-appliances-1906/mode/2up

Advanced Typing - Shortcuts (1943)

Advanced Typing: Shortcuts. 16 mm. Vol. MN-1512c. United States Navy Training Film, 1943. https://www.youtube.com/watch?v=JUJfCfqgsX0.

Correct typing posture: fingers curved<br /> arms sloping up<br /> light fast strokes<br /> steady rhythm

fast continuous motion of return lever<br /> using backing sheet (aka temping sheet ??)

Shortcuts:<br /> mise en place for office supplies (she doesn't use this phrasing though) - greater efficiency - cuts down on searching

tabulators can be helpful. There are two types:<br /> - automatic - handset

Use tabs for paragraphs, dating letters, columns of numbers, and letter closings.

To clear all tab stops, put carriage to left, hold tab clear key and move the carriage across. (Usually applies to Royal, Remington, Underwood, and Electromatic).

On LC Smith and Woodstock machines sometimes have a tab clear lever on the back.

Decimal tabulator keys help to align a variety of numbers around a decimal point.

Always have a few tabs set to prevent a flying carriage which can be hard on the machine.

When using carbon sheets which are slightly longer than the paper size, cut off a small triangle at the top left hand side. This makes it easier for one to separate the carbons from the copies by holding the top left with one hand and pulling the carbons out from the bottom of the stack.

To align multiple sheets of paper for carbon copies, use a folded sheet at the top to taco the pages into the machine. Remove the folded sheet once the carbon pack is rolled forward.

Paper bail rollers should be set to split the pages into thirds (for two rollers).

Remington noiseless machines have a pressure indicator on the front of the machine (usually above the keyboard) which can be used when using thick carbon packs that may cause the ribbon guide to stick or bind.

Only erase when the carriage is fully left or right to prevent eraser crumbs from falling into the machine.

Use a soft eraser on carbon copies. Use and insert slips of paper behind the carbons and allowing them to stick out the sides, erasing from back sheet to front so as not to allow the eraser to mark your carbon copies. For the front sheet, use a shield and ink eraser and erase with a horizontal motion. After erasing, easily pull out the inserted sheets.

When typing a correction, tap the key lightly two or three times rather than hard once.

When in a rush and it's necessary to add a word (on double spacing), underline the last letter of the prior word and type a slash (/). Then move the typing line up and type the insertion above the prior line. This creates an "arrow" of sorts for the inserted word.

Details for inserting extra letters in misspelled words using half-spacing machines. (Underwoods and Electromatics don't have this function.)

Light pencil marks at the bottom of the sheet can help to indicate the coming bottom of the sheet.

Putting up the card holders (fingers) on Underwoods and Royals. They help to hold the card and improve print quality and reduce noise.

Card holders can cause markings on carbon packs if they're not lowered.

Trick for quickly writing postcards in succession: Disengage the ratchet using the platen spring release (or variable platen switch) Type the address on the front of the card. When done give the platen a quick practiced spin. The postcard with "jump" up and stop at the paper table and be in position for rolling in the opposite direction to write the message on the back of the card! When done a faster spin of the platen will shoot the card over the back of the typewriter where it can land in a box to collect all the postcards which were written in such a manner. <br /> timestamp 23:22

Time saving methods for addressing envelopes:

• Front seat principle. Insert the envelope in the usual way and type out the address. When done, turn the envelope down through the machine with the right hand. With the left hand, place the next envelope between the top of the first envelope and the front of the platen. Feed the first envelope back through the machine (in reverse) and the second will be rolled in to place for typing. Continue in this fashion until finished. All the finished envelopes will stack up in the back at the paper table.

• Chain feeding. The first envelope is inserted and rolled partway into the machine. A second envelope is inserted between the platen and the second envelope (behind the platen). Turn the first envelope to the writing line and type the address. Take out the first envelope and insert the next the same way as before.

• Uses paper bail. Do the first envelope in the usual way. Spin it out of the machine up and behind the paper bail into a box behind the typewriter.

For quickly doing labels or small cards:<br /> Create a small zig-zag fold into a piece of paper to create a pocket slot which can be scotch taped on either side. This template paper can then be inserted so that the pocket is visible above the writing line, but the paper below it is still in the platen. The label or card can be placed into the pocket and the platen reversed to feed the label or card in backwards to the desired typing line. Using a v-groove or hole in the typing line can create a pencil line to serve as a guide for inserting many labels at the same place so that the typing lines up between labels.

Some offices had special platens for holding cards like this.

Pockets like this can also be used to hold the page to add additional lines at the bottom of pages. Deeper pockets may need to be used for doing this with carbon packs whose carbons are longer than the pages.

Alternately one can do something similar by creating a inverted u-shaped set of slits into an index card. to hold such labels.

When in the midst of a page and needing to do another piece urgently, roll back the letter until about 2 inches from the top, and then place in the new page and one between each of the carbons. Then roll forward to do the short message as necessary. Turn back to the insertion position to remove the copies and then continue with the first letter where you left off.

For drawing horizontal lines on typewriter paper, push the carriage to the extreme left and place the pencil or pen at the edge of the card guide and the scale. Then move the carriage to the right to effect the line. For vertical lines, put the carriage at the desired space and place the pencil at the card guide and scale and move the platen up/down as necessary.

I want a bookwheel for my typewriter collection.

Isaac Azimov had multiple typewriters and used each of them for work on a different writing project.

https://en.wikipedia.org/wiki/Bookwheel

Index card system to track daily, weekly, and monthly routines by [[Anna Havron]]

Brief outline of a tickler file system for today, daily, weekly, and monthly to do items.

You have to love that one of the final sections of the book is "There is No One System". This gives the reader the confidence to explore and experiment to see what works for them.

02:33 Pseudo productivity as visible and busy work. "The bussier, the better" More mails, text messaging back and forth, meetings. In essence, work is done for the sake of doing, but it lacks substance and effectiveness.

This can also be likened to work optimisation (3:43) "Fit as much as possible"

54:50 "getting things done" is used in productivity vocabulary, not necessarily tied to the methodology "GTD". It signifies to produce and do stuff, which seemingly falls well on the tongue?

Interesting, when we say "I don't have time", you can in some, if not most, cases replace it with "I am not in the mood for this", because you prioritize other things you feel more like doing.

https://www.ebay.com/itm/305339966662

To save time is to lengthen life.<br /> —Remington Typewriter Company letterhead logo circa 1904

Howard L. Wilson, creator of the Memindex system starting 1903 and in wide use through the 1950s, would be proud that a modern variation of his system is still living in analog form. While it doesn't provide the bench depth of options of materials and sizes, the system is compact, modern, and just as simple as the original. The handcrafted archive boxes now bring the system up to par with its predecessor with grace and an elegant minimalistic esthetic.

Perhaps in a few years we might see something akin to Yawman & Erbe or Shaw-Walker's 16 drawer filing cabinets for long term storage of multiple years?

Ugmonk released a limited edition of 100 archive boxes for their Analog productivity cards today at 7AM (Pacific) for $229.00 (including 12 card packs and a metal divider). It sold out within two and a half hours.

With the inclusion of this archive box it makes the system much more like the original Memindex system.

https://ugmonk.com/products/analog-archive-box-walnut?variant=43942761562262

https://thesiswhisperer.com/podcasts/<br /> On The Reg (OTR) is a podcast about Work, with an academic slant.

for - neuroscience research - remote intentional working during Covid - showed decreased productivity and innovation

neuroscience research - remote intentional working during Covid - showed decreased productivity and innovation - Due to only creating intentional work times and eliminating the opportunities for informal meeting - When it is purely intentional work contexts created and no relaxing, informal opportunities to meet, innovation suffers

This is a valid criticism (sorry Elon Musk)... By helping the other individual you in the end help society and therefore yourself.

We should be focusing on present problems that are closer to us before moving on to more abstract problems that have less value at present.

The same goes for ourselves. Try not to fix your family or neighborhood before you have fixed yourself (keep in mind diminishing returns). As Dan Koe said: "Your purpose is solving the most pressing problem you have right now." (not verbatim).

Try not to learn how to learn before your sleep schedule is excellent, before you know how to be productive and have habits.

Learning enablers first, THEN learning.

Fix first yourself, then your household, then the city, then the country, then the continent, etc. This does not have to be taken literally, but use it as a wise guidance. It's a principle rather than a law.

Your purpose is the most pressing problem in your life right now.

Solving this enables the next, higher purpose.

04:00 Allen compares GTD to F1, here. Funnily enough, the most productive people are the ones that get most into GTD. Similarly, the fastest people, in F1, want to get even faster, "by reducing drag in the system".

Interestingly, DRS can thus be used in other contexts, like productivity. "How can you open your flap, and reduce drag, like F1 cars do?"

https://coda.io/blog/about-coda/introducing-coda-brain

A Useful Productivity Measure? by [[James Shore]]

I have experienced this firsthand for many months, until my laptop got away and I failed to stay productive due to my own limiting beliefs and stupidity... Now it's hard to get back into the lifestyle of the great again.

"The worst day working on your own goals is still better than the best day working on someone else's." -- Dan Koe

100X goals force one to filter action... Impossible goals = Mental Clarity of the HIGHEST degree.

100X come from vision which in turn comes from future identity (future-self)

Gamify one's life to get progress if necessary. Integrate into systems.

I have run across Jeff Shelton's Analog system (originally via Kickstarter) before. Thanks for the reminder.

There's also a slew of others, especially for folks looking at commercially preprinted cards (though I tend to think they're overpriced compared to blank cards): - The Hipster PDA (Parietal Disgorgement Aid) https://web.archive.org/web/20040906150523/https://merlin.blogs.com/43folders/2004/09/introducing_the.html - Pile of Index Cards (PoIC) https://www.flickr.com/photos/hawkexpress/albums/72157594200490122/ - Levenger https://www.levenger.com/products/triple-decker-pocket-planner?variant=42485422424213 (among others they carry including pocket briefcases) - Notsu https://notsubrand.com/ - Baronfig / Strategist: https://baronfig.com/products/strategist?variant=39787199529043 - Jeff Shelton's Analog system https://ugmonk.com/ - 3x5 Life https://www.3x5life.com/ - Foglietto https://www.nerosnotes.co.uk/collections/foglietto - Jot & Mark https://amzn.to/3Qs26Je

Am I missing any significant or influential examples, particularly branded ones?

Hubnote for 3 x 5" index cards for productivity

reply to u/Lauchpferd at https://www.reddit.com/r/ObsidianMD/comments/1c6ydzp/how_much_googleable_information_do_you_have_in/

This is the wrong question to be asking. If it were useful, then Google has everything already, so why bother? Let them do all the work for you.

Most note taking methods were evolved to not only aid in sensemaking, but to help people with the exponentially growing "information overload" problem. Sure you can Google many things, but doing so usually provides "facts" and rarely ever actual insight. Thus: discover, collect, index, link, build.

If you had to search every time to use a thing, you'd lose out most of your effort to the scourge of time when you've probably seen it before and could find it internally among your own collection of millions of things (with greater accuracy as well as reliability of the information you've previously vetted) versus Google's quadrillions of things which would all need to be vetted for relevancy, accuracy, and then placement among the thread of ideas you were attempting to potentially build toward. And once you've found it to place where you need it to make an argument or complete an argument, where will you put it? in your notes? And now you've come full circle.

Save yourself the time and only do the job once.

No piece of information is superior to any other. Power lies in having them all on file and then finding the connections. There are always connections; you have only to want to find them. —Umberto Eco

Business Ledger

This section looks at index cards for communication to/from clients and appropriate follow up with respect to sales management in a manufacturing firm. It broadly represents some examples of how one would do larger scale project management and follow up with index cards.

Broadly this sounds like an indexed corporate diary of sorts, but his use of future reminders (or ticklers in the footnote) certainly points to the use of index cards in a Memindex-like fashion.

Keep in mind that he's writing in Britain and the Memindex from 1903 was a US-based product, though similar ideas may have been used at the time across the pond.

https://www.ebay.com/itm/276403515343 <br /> archived copy

In 1984, Memindex was selling monthly planning calendars (pocket notebook size with spiral binding and a case) rather than their older small index card sized formats. Their calendar format looks eerily like what Day-Timer, a division of ACCO Brands, has been selling since at least the early 1990s.

This goes down to even the "cut here" triangles in the lower right corners of pages to help bookmark the current page.

This is some of the broad thesis which we'll be looking out for evidence within the text.

https://pipdecks.com/

Also targeting business executives (via YouTube) as a storytelling deck: https://pipdecks.com/pages/storyteller-tactics-card-deck

Described as "expert knowledge in your back pocket", and sold as a "toolkit" with "practical step-by-step recipes", and "templates."

They offer 7 decks of tactics for Brand, Team, Storytelling, Innovation, Productivity, Team, Workshop, Strategy.

1:47:00 Cal Newport has insomnia. He though out his productivity protocols in part as a response to this.

Also see Rian Doris who had problems that led him to dive into flow

15:00 Before, we used to sit down with ourselves and process emotions. Now, we distract ourselves with technology.

This aligns with my findings on taking more breaks and doing nothing in these breaks. This lessens dopamine spikes and gives space to have productive thinking. It engages more so the default mode network of our brains.

Passion of the Nerd aka @popotoproductions3015 in The Toolbox Fallacy

This wasn't quite the toolbox fallacy definition I expected, but was a larger philosophical framing of a smaller version specific to getting things done (GTD).

Many people move from tool to tool hoping the next one will somehow "fix" things. In reality, it's having a tool and USING IT which creates progress.

Remember that it's rare that supposed innovation will be the fix, but picking a road and traveling down it will at least get you somewhere.

Luhmann his output might be a result of his work ethic and routines. Attributing productivity merely to his zettelkasten is misleading. Also Chris Aldrich on The Cargo Cult of Zettelkasten https://chrisaldrich.wordpress.com/2023/02/03/a-note-on-the-cargo-cult-of-zettelkasten/

Should use this in concert with the Commitment Inventory exercise.

Podcast 3.03 - Arjan Broere - 'Ik zie dat kenniswerkers geen afspraken maken en niet normatief zijn'

16:00 Begin van productiviteit is jezelf tegenkomen. "Zie het als een onderzoek"

https://web.archive.org/web/20180227130424/http://pileofindexcards.org/blog/2006/12/25/start-indexcard-provider-service/

Hawk Sugano apparently offered the Pile of Index Cards as a physical product offering by combining Correct's index card dock and Kokuyo's fieldnotes in late December 2006.

reply to JasperMcFly at https://forum.zettelkasten.de/discussion/comment/19282/#Comment_19282

I've been working towards this goal for some time. The idea isn't simply delineating the characteristics of Luhmann's system and its comparison to others, but to discern what the broadest characteristics of all of these systems are and what sorts of affordances those pieces and forms provide as tools for organizing and thinking. This will allow a broader range of people with different needs and different abilities to pick and choose which characteristics and methods might work best for them to reach those particular goals. Too many are approaching zettelkasten with a surface level understanding and somehow hoping that it will magically solve all their problems. When it doesn't, "consequently," as Luhmann would say, "just like in porn movies, they leave disappointed." [ZK II note 9/8.3]

Wowzers!

via u/runslack at https://www.reddit.com/r/bulletjournal/comments/18rghxp/comment/kg8fv4t/

I see, that’s nice. I asked for a7 format since I want a portable « device ». I currently am following the today system method with my stuff from https://www.x17.de/de/mind-papers/karteikarten-lernkarten-karteikartenbox-karteikartenkasten-lernkartei-mindpapers/.

X17-Mind-Papers - die Wiederentdeckung der Karteikarte<br /> https://www.youtube.com/watch?v=wxZMia35usc

Mind Papers has a variety of small leather covers (folders) with binder clips for storing one's note cards. They range from smaller than A7 up to A5 sizes.

They're broadly reminiscent of smaller versions of the Everbook, though I suspect these came first given the 2014 post date.

The creator of the Today System was definitely aware of GTD, Bullet Journal and likely other methods, and intended his to be an added piece on top of them.

https://thetodaysystem.com/guide/

https://betterhumans.pub/i-built-my-own-personal-productivity-system-around-a-3-x-5-index-card-147d7a8d83de

Melange of GTD, card index, and gamification....

Update 2024-01-04: I knew I had heard/seen this system before, but not delved into it deeply. I hadn't seen anyone either using it or refer to it by name in the wild until yesterday. All the prior mentions were people sharing the URLs as a thing rather than as something they used.

https://thetodaysystem.com/vocab/

Alas, no definitions for the "vocabulary" of the Today System...

Mike Sturm ostensible created the Today System for his own use.

Is the system productized? Is he charging something for it or just proselytizing it?

https://discord.gg/4gYnyP96zC

The Discord Group for Today System seems to be dead quiet. No significant posting there since January 2023 and most activity seems to be in 2021-2022 time frame, so likely a new player on the market at that point?

https://thetodaysystem.com/

The Today System:

A simple, yet scalable personal productivity system, centered around a single 3 x 5″ index card.

used by u/runslack

https://www.flickr.com/photos/hawkexpress/189972895/in/album-72157594200490122/

<small><cite class='h-cite via'>ᔥ <span class='p-author h-card'>Manfred Kuehn</span> in Taking note: Luhmann's Zettelkasten (<time class='dt-published'>08/06/2021 00:16:23</time>)</cite></small>

Note the use of the edge highlighted taxonomy system used on these cards:

Similar to the so called high five indexing system I ran across recently.

https://www.flickr.com/photos/hawkexpress/albums/72157594200490122/

https://www.youtube.com/watch?v=TGGQNqBaFDA<br /> Homekeeping Schedule by FindingKellyAnn<br /> posted Jul 25, 2013

Example of a user's Sidetracked Home Executives card index.

Includes a section of notes she took on a book at one time. She used it for a while and reported that it was successful, but she no longer uses it and has a binder method instead.

Jogerst, Karen. If I Could Just Get Organized: Home Management Hope for Pilers & Filers. Manhattan, MT: Rubies Publishing, 1999. http://archive.org/details/ificouldjustgeto0000joge.

The author is a "piler" and patently not a "filer", so she's definitely going to be anti-card index based here.

Small publishing company. Definite religious slant to the discussion.

Only worth a quick scan.

If I had a dollar for every organizational system I have tried, I could treat myself to a steak dinner in a fancy restaurant. (Hey! That’s not a bad ideal!) I’ve tried notebook organizers, card files, flip charts, a stop watch, and numerous labeling gadgets. I’ve tried refrigerator magnets, the buddy system, lots of books, and a bunch of classes and seminars. All of these were good tools and some of them had great ideas, but none of them worked for me. (p27)

I accomplished a couple of other things on that first day back into reality. First, with an evil Grinch-like smile | uprooted every household management system | had ever tried, and tore up every single 3x5 card in them. Then one by one, | roasted and toasted them in the fireplace until they were gone, gone, gone. Next, with equally fiendish delight, | speared my $35 namebrand notebook organizer with a marshmallow fork, and | roasted it too. It melted into oblivion, all but it’s ugly metal spine. Next, | prayed for my attitude and for help. And finally, | marched myself into Wal-mart and bought my first clear plastic bin, a two pound sack of M&M's, and a loaf of white bread. For better or worse, we have been pretty happy campers at my house ever since. (p6)

https://ctva.biz/US/TalkShow/RegisPhilbin_1981-82.htm

According to @Young1982, they had previously appeared with Regis Philbin on AM Los Angeles (TV show).

A good thing about this framework is that while it's intended to measure productivity in a more objective manner, it doesn't eschew subjective dimensions like satisfaction and well-being, which are largely personal and self-reported

55:00 Being dispersed over many projects makes attention random and disultory. Whereas, when you have one big focus, attention is focused. Your default mode network productivity skyrockets.

https://bagerbach.com/blog/projects-and-goals-obsidian

For creating project "dashboard"

57:00 transition from drunken nation to caffeinated nation supercharging productivity

• see zk on Protestant work ethic and coffee

https://everbookforever.com/

Everbook appears to be a variation on some of the GTD, PKM, and productivity traditions done on larger loose slips of paper (instead of notebook style) with an incredibly lovely leather folder. There's a lot to like here for those stuck between love of slips and notebooks. Its reminiscent of project planning and to do methods using ring binders or FiloFaxes.

via u/Mmdrgntobldrgn at https://www.reddit.com/r/planners/comments/yzv5ov/index_card_planner_systems/

St. James, Elaine. “Replacing Day Planner With Index Cards.” Los Angeles Times, June 8, 1998, sec. Business. https://www.latimes.com/archives/la-xpm-1998-jun-08-he-57703-story.html.

Apparently even with growing ubiquity of computers in 1998 and in a pre-internet era, syndicated (Universal Press Syndicate) productivity expert Elaine St. James suggested the use of index cards as a means of simplifying one's life, especially as compared with big and bulky planners and notebooks which predominated the timeperiod.

Notice that she specifically doesn't suggest "going back" to using index cards in the piece. Apparently the idea of that within the zeitgeist had been lost by this time.

https://www.calendarsquick.com/printables/free.html

reply to verita-servus at https://www.reddit.com/r/gtd/comments/15pfz8o/comment/k7iqjwa/?utm_source=reddit&utm_medium=web2x&context=3

Last year I had a Field Notes card with the year's calendar on it that I kept with my daily cards when necessary. (I think it came included with their "Ignition" edition.) Many companies give these sorts of calendars away as PR.

This year I used a Mizushima Perpetual Calendar Stamp to create my own custom card with the coming years' dates. (I also often use this stamp for individual months on other types of cards.) I'm sure you could also find something online to print out or draw your own if you wish. These index card specific templates might give one ideas: https://www.calendarsquick.com/printables/free.html.

Pretty much any spread one might make in a bullet journal can be recreated in index cards. Some of the biggest full page spreads or double page spreads are still doable, they may just need to be shrunk a bit or broken up. I've also printed things onto larger 8x12" card stock and then folded them down to 4x6" before to use as either larger notes or mini-folders as necessary. Usually I do this for holding the month's receipts.

This set of calendar cards from Present & Correct which are done in letterpress looked nice if you wanted to go more to the luxe side as well as to the larger side.

Given the sticker market for Hobonichi and other similar planners, you could also buy some custom decorative stickers which you could attach to cards as well. And there's nothing keeping you from just writing it all out by hand if you wish.

Options abound.

We have now reached peak zettelkasten-I-just-don't-know-what-the-definition-even-is-anymore. And this is a Substack focused on productivity.

The definition of zettelkasten here is the lowest possible version.

It's (falsely, I think) described as "popularized by Ryan Holiday" who has a form of practice, but doesn't describe it as zettelkasten. (Has he ever used the word on his blog? There's one throw away mention to it and Luhmann #, Google doesn't find any others.)

Then as a cherry on top, he presents a mélange of methods as a Hybrid PKM system.

3 tenents of working hard: 1. Not lying to yourself 2. Not procrastinating 3. Not getting distracted

https://murdycreative.co/products/everbook

Leather and elastic lists for $124.00 US

A system set up to sell a product? Could easily be knocked off or done DIY.

https://www.youtube.com/watch?v=Dfk2KNXH6Go

Marketing video/unboxing-esque...

https://www.youtube.com/watch?v=k_6BjUzwJX8

via https://everbookforever.com/

Leather sheet folded into four sections onto itself like a book cover. It holds six folders of pieces of paper (most of them folded in half making mini-booklet pages): - blank paper for future note taking use - templates (project pack, weekly schedule/to do template, project list, project templates) - logbook, journal like, dated, - contains notes, outlines, brain storms, and scratch pad - next actions/workstation (to do lists for email, home, work, calls ) - Project Pack (9 projects for the quarter, each has their own page or mini folder with details) - Work Week or the Weekly Review Folder (areas of focus/project list, yearly calendar on a page for planning, whatever folder, wild ideas,

When done, all the pages of folders are packed up and wrapped with an elastic band for easy carrying. It's like a paper (looks like A5) notebook deconstructed and filed into paper folders and wrapped in a pretty leather cover.

As sections are finished/done they can be archived into small booklets and presumably filed.

This looks shockingly like my own index-card productivity system based on a variety of Memindex/Bullet Journal/GTD.

Reply to u/Hileotech at https://www.reddit.com/r/Zettelkasten/comments/17dp8nl/zk_system_for_project_and_task_management/

They don't have the same structure as Luhmann's zettelkasten (they don't really need to and may frankly work better without them), but index cards were heavily used in business and project planning settings for decades prior to the popularization of the computer.

I've documented one productivity method from 1903 called the Memindex which was a precursor to things like the Hipster PDA, the Pile of Index Cards, and 43 folders methods which have been popular since the early 2000s. Details and pointers can be found at The Memindex Method: an early precursor of the Memex, Hipster PDA, 43 Folders, GTD, BaSB, and Bullet Journal systems. Addition details can also be found at A year of Bullet Journaling on Index Cards inspired by the Memindex Methodas well as in the comments.

Index card-based project management techniques with items broken out by task can be used to create physical Kanban boards or even arranged in Gantt chart-like fashion on walls, bulletin boards, or tables.

15:00 "David, you are so organised, can't you be spontaneous" GTD actually allows for spontaneous action

Plan Your Work and Work Your Plan. <br /> —Memindex price list booklet circa 1913 https://www.ebay.com/itm/166293242710

Surely this was in use prior to this version...

Mull, Amanda. “Always Have Three Beverages.” The Atlantic, August 12, 2019. https://www.theatlantic.com/health/archive/2019/08/the-correct-number-of-desk-beverages/595927/.

Luhmann attributed his productivity to the use of his zettelkasten.

https://www.ebay.com/itm/186111284362

I love this old two drawer card index which has a custom label set into the top that reads, "Index to Plans". The label is done in large lettering across the top, almost the way old school stores would do gold lettering with a nice thick black drop shadow.

https://aboard.com/

A card-based collaboration tool that leverages information visualization. Pinterest for collaborative teams with expandable data.

Looks interesting and I've got a beta invite, but not sure if it fits any of my needs, particularly with an eye toward note taking.

Just like my book classification system, start broad and go more granular only if need be. Is future-proof and doesn't require buttloads of time.

Naming Scheme should support findability.

Goals of good organization system for computer files

https://zettelkasten.de/posts/barbell-method-reading/

(~5:00) PARA is suitable for organizing files for deliverables.

Projects => On Top of Mind Areas => Longer Term Commitments Resources => Future Reference (Research Material, current Interests) Archive => Completed or on Hold

Questions: 1. In which project will this be most useful? 2. In which area will be most helpful? 3. Which resource does this belong to? If none of these ( in prioritization order), then the archives.

See Obsidian for example (screenshot)

(3:20) A good folder structure must mimic the way one works and make it easy to access the files one needs.

https://www.reddit.com/r/antinet/comments/16ilfgj/my_antinet_zettelkasten_setup/

A great walkthrough of the physical pieces that a zettelkasten user is using.

It almost borders on some of the productivity porn that is seen in the planner/productivity space.

Not seen before: some pre-made templates for placing data on physical cards.

https://notsubrand.com/

Notsu has a variety of 3 x 5" index card products for productivity and planning.

50:00:00 his future authoring program as making employees more productive

• see note on productivity as flow, aligning your interests & vision